Entrepreneurs edition
This week is all about your administration: AI processes your bank statements largely automatically, but the new invoice rules and privacy pitfalls do require a conscious choice from you.
AI handles 80 to 90 per cent of your bookkeeping, but the numbers still need to add up
Smart accounting software processes your bank statements largely automatically, saving you tens of euros per invoice.
A real-world analysis shows that AI places 80 to 90 per cent of your bank transactions in the right category automatically. Processing an invoice manually costs on average 12 to 18 euros. With AI software, that drops to 3 to 5 euros: more than 75 per cent less. The system also learns from every correction you make. For a sole trader or small business, the software takes over precisely the work you would rather not do yourself.
Background for subscribersAI can already process 80 to 90 per cent of your bank transactions automatically and intercept duplicate invoices before you pay them. At the same time, e-invoicing via Peppol is becoming mandatory: for larger businesses from 1 January 2027, and for everyone else from 1 January 2028. If you already use tools such as Exact Online, Twinfield, or AFAS, those meet the privacy requirements. If you paste invoices into ChatGPT or another public AI platform, you are taking a GDPR risk. And if you publish AI-generated videos or images for clients, you must visibly label them as AI content from 2 August 2026 onwards.
Exact Assistant and Bank Agent: your accounting package gets a built-in assistant
Exact's AI assistant is now available to 120,000 users in the Netherlands and Belgium. Using plain language, the assistant helps with processing invoices, sending reminders, and making forecasts. The Bank Agent automatically matches payments to the correct invoices and general ledger account, and already processes more than 100 million transactions per month. Your data stays within the secure environment and is not used to train general AI models.
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