Healthcare edition
Microsoft Teams will create AI memory files of meetings: the rollout starts in early January 2027 with the admin settings, and the files follow about four weeks later.
Teams now keeps an AI memory of your meetings by default
Microsoft Teams will create AI memory files of meetings by default. They are .meeting files. Microsoft 365 Copilot and Facilitator use them to answer questions about meetings better.
A file is only created if Intelligent Recap is turned on for the meeting. It contains only content that the AI made itself, not loose pieces from the transcript. The files are stored in a SharePoint Embedded container of the organization, not in users' storage. Users cannot view them. The default retention period is five years (1,825 days). After that, the files are deleted automatically.
The rollout happens in steps. It starts in early January 2027 in the targeted release. General availability follows from mid-January 2027. The admin settings come first. About four weeks later, Teams creates the files itself.
What does this mean for you? If you are an admin or you set policy, you turn the feature on or off in the Teams admin center, under Meeting Policies > Meeting Memory. Check whether keeping files for five years fits your retention and compliance rules. Also inform the help desk and your colleagues in compliance.
Background for subscribersTeams keeps one file per meeting with content made by AI, by default for five years. You cannot view such a file yourself, so admins and policy makers decide about this. There is no file for meetings with a sensitivity label with encryption, or for end-to-end encrypted meetings.
AP asked for input on draft enforcement policy
Before the enforcement policy became final, the Dutch Data Protection Authority (AP) asked for input. On 13 April 2026, it published a draft for this. It received 12 responses. According to the AP, the policy has become clearer and more accurate as a result. In a separate accountability document, the AP explains how it handled the responses. The final policy is now public.
Background for subscribersThis is a taster.
Subscribers read the whole Healthcare edition: every story, each with its background in plain language.
Subscribe →Not ready for that? Read the free letter first →
AI and tech, made simple.
This is the Healthcare edition. Subscribers get the background to every story, in plain language.
Subscribe
inklaretaal · Amsterdam · © 2026